Our Structure

President – Board of Directors

The President of the UMAN Board of Directors is the chief executive of UMAN and has the broad responsibility of assuring that the overall mission as expressed in the Mission Statement and goals and objectives as expressed in the Strategic Plan of UMAN are being planned and accomplished.

MAJOR DUTIES AND RESPONSIBILITIES
Schedules, prepares agenda, notifies Board members, and presides over Board of Directors meetings. Calls special Board of Directors meetings if needed. Meets regularly with the Program Services and Support Manager to ensure that Board of Directors resolutions are carried out and that office operations are run smoothly. Assigns committee, program, planning, and implementation responsibilities to Board members and follow-up to ensure that the assigned responsibilities are being met. Ensures that all Board of Directors positions are filled. Directs the search for new prospective Board of Directors members. Coordinates the Strategic Planning Process for UMAN. Coordinates Board member orientation. Coordinates annual employee appraisal. Spokesperson for UMAN in the community. Attends regional Coalition meetings and convenes and prepares minutes of the Gaithersburg Coalition of Providers quarterly meetings. Directs Board evaluations. Consults periodically with individual Board members on their roles to help them manage and to assess their performance.

Vice President – Board of Directores

The Vice President of the UMAN Board of Directors is an officer of UMAN and assists the President in meeting the broad responsibility of assuring that the overall mission as expressed in the Mission Statement and goals and objectives as expressed in the Strategic Plan of UMAN are being planned and accomplished.
MAJOR DUTIES AND RESPONSIBILITIES
Attends all Board of Directors meetings. Works closely with the President of the Board of Directors with the objective of being generally knowledgeable about the operation of UMAN. Understands the responsibility of the President of the Board of Directors and acts as President during absence of the President. Assists President of the Board of Directors in the search for new prospective Board members. Assists President of the Board of Directors in conducting new Board member orientation. Assists President as spokesperson for UMAN in the community. Assists the President with Strategic Planning, Board evaluations and conducting periodic consultation with individual Board members on their roles to help them manage and to assess their performance.

Secretary – Board of Directors

The Secretary of the UMAN Board of Directors is an officer of UMAN and prepares and distributes minutes of the Board meetings and maintains record copies of documents relevant to operation of UMAN such as the Mission Statement, the Strategic Plan, financial statements, operating statistics, correspondence, Board roster and Board member handbooks.
MAJOR DUTIES AND RESPONSIBILITIES
Attends Board of Directors meetings. Maintains all UMAN records and ensure their accuracy and safety and that they are current. Prepares and distributes Board of Directors meeting minutes.As assigned by the President, prepares correspondence relative to operation of UMAN. Oversees periodic revision of the UMAN by-laws as assigned by the Board of Directors. Coordinates revisions of the Board of Directors handbook as assigned by the Board of Directors. Coordinates preparation of the Annual Report.

Treasurer

The Treasurer of UMAN is an officer of UMAN and has the broad responsibility of ensuring that UMAN operates in a fiscally sound and responsible manner.
MAJOR DUTIES AND RESPONSIBILITIES
Attends Board of Directors meetings. Maintains all UMAN financial records. Arranges for the deposit and disbursement of all checks in a timely manner Makes Federal FICA and state withholding payments. Invests funds as directed by the Board of Directors. Prepares and files Federal Form 990 on schedule. Prepares and files necessary forms for the State of Maryland on schedule. Prepares and distributes monthly financial statements and other financial reports and analyses as requested by the Board of Directors. Prepares financial statements and submits necessary reports for Grant reimbursements. Prepares financial statements to include with Grant applications. Prepares the UMAN annual budget for review by the Board of Directors. Arranges for annual audit of the UMAN financial records. Monitors UMAN office insurance Tracks employee time sheets and leave.

At-Large Member

The At Large Members of UMAN have the broad responsibility of ensuring that UMAN meets the overall mission as expressed in the Mission Statement and goals and objectives as expressed in the Strategic Plan are being planned and accomplished. In addition specific responsibilities related to operation of UMAN will be assigned to At Large Board members.
MAJOR DUTIES AND RESPONSIBILITIES
Attends Board of Directors meetings. Participates in review of financial records, operation of UMAN as reported by the Program Services and Support Manager and other business that may come before the Board. Accepts assignment to Board of Director committees. Takes the lead for one of the following specific areas of responsibility: personnel/volunteer contact, preparation of grant applications, contact with businesses for financial contributions or other support, contact churches for financial contributions or other support, adequate and well maintained office space, legal guidance, and office computer systems and other equipment.

 

Committee Assignments

 

UMAN Committees

With the exception of the Executive Committee, which acts on the behalf of the Board, Committees will make recommendations to the full Board for discussion and action. Committees must meet at least every other month to address their role in achieving the goals of UMAN as they relate to the Strategic Plan, as well as any other special projects delegated to the committee by the President.

Executive Committee

This committee can be called by the President, Vice-President, Treasurer or Secretary to discuss Board business either deemed an emergency or for further clarification before presented to the full Board. Our Bylaws state that the Executive Committee must meet at least six times in a year.

Nominating Committee

This committee is responsible for nominating and slating members of the Board of Directors to serve as President, Vice-President, Treasurer and Secretary. Our Bylaws stipulate that the President and at least two other representatives from the Board of Directors shall serve on the committee. This committee is formed before an election or if a Board Officer needs to be replaced.

Finance Committee

The Finance committee is responsible for overseeing the fiscal management of UMAN. Which includes but is not limited to supporting the Treasurer in preparing reports, analyzing financial information and membership donation trends as well as ensuring that UMAN is audited annually.

Development/Public Relations

This committee is responsible for coordinating, recruiting and maintaining current UMAN membership with Churches, Businesses and other organizations deemed appropriate by the Board. This committee will coordinate and execute (with assistance from others) an effective PR campaign for UMAN.

Grant/Fundraising

This committee is responsible for identifying, writing and maintaining all information relating to private and government grants. This committee will also work to identify and develop fundraising opportunities for UMAN.

Personnel/Facilities Management

This committee coordinates and executes performance reviews for paid employees. This committee supports the President in evaluating and overseeing the management of the office facility. This would include but is not limited to maintaining, replacing or researching equipment, technology and future office space for UMAN.